Paradise Computer Club By-Laws (Approved by membership on February 9, 2013)
ARTICLE I Club Organization
Section 1.
The name of the organization shall be known as
Paradise Computer Club.Section 2.
Paradise Computer Club is an organization of computer users and its purpose is to further common interests in computing by providing residents with
computer training, hardware support, software support and knowledge based input. The club motto is “Users helping Users”.
Section 3.
This Club shall be a non-profit organization.
Section 4.
A. Use of computer equipment will be limited to qualified Paradise Computer Club members only.
B. Attendance at all Special Interest Groups (SIG) and training sessions will be limited to Paradise Computer Club members only.
C. Copying of copyrighted software shall be prohibited.
Section 5.
A. Membership shall be limited to residents of Paradise RV Resort, located in the city of Peoria, with the mailing address of Sun City, AZ 85373.
B. Current members moving out of Paradise RV Park may retain their membership until the end of their dues period.
C. An Honorary membership may be bestowed on notable former members by the Executive Board and upon approval of the membership.
Article II Dues and Assessments
Section 1.
A. Annual dues for the period of October 1st to September 30th shall be proposed by the Executive Committee and voted on by the membership during the Annual Business Meeting in March.
B. Club business meetings and general meetings may be attended and visited by interested persons without charge.
C. Assessments, if necessary, shall be voted on by the membership.
Article III OFFICERS and their Duties
Section 1.
Club Officers shall consist of a President, Vice-President, Past President, Secretary, and Treasurer.
A. President - shall be responsible for leading the Executive Committee, presiding at Club meetings and directing the activities of the Club.
B. Vice - President – shall preside in the absence of the president and be responsible for adherence to the by-laws.
C. Past President –Shall chair the Nominating Committee and assure the annual audit of the Club financial records is completed.
D. Secretary- shall take and present the minutes of all Business Meetings,
Executive Board Meetings, complete necessary club correspondence, and maintain Club historical documentation.
E.Treasurer – The Treasurer shall receive all income and disburse all funds, keeping records of receipts and disbursements and shall submit an oral report at the monthly Business Meeting.
F. Officers Absence.
1. The temporary absence of an officer (sickness, vacation, or necessary absence) may be filled with an interim officer appointed by the President (or Vice-President in the absence of the President.)
2. A permanent vacancy will be filled for the remainder of the year, with an interim officer, appointed by the Executive Committee.
3. In the event the Past President is no longer available, the order of succession for the Past President position would be Past Vice- President (if not the current President), Past Secretary, then past Treasurer.
Article IV Committees
Section 1.
A. The EXECUTIVE COMMITTEE shall be comprised of the Club Officers and the Chairpersons of Committees listed in Article IV, Section 1, Article B. The
Executive Committee shall meet at least monthly, November through March.
B. The Executive committee is responsible for maintaining the following standing committees and appointing the chairpersons of each:
1. Program Chairman
2. Membership chairman
3. Webmaster
4. SIG Coordinator
5. Communications Chairman
6. Technical Support
C. Additional Ad Hoc committees will be formed as needed.
Article V Finance and Budget
Section 1.
A. The Club shall maintain an account at a local financial institution.
B. All Club checks must be signed by the Treasurer or President.
C. Expenditures of up to $200 may be pre-authorized by a majority of the Executive Committee. Expenditures exceeding $200 must be approved by the members at a regular Club meeting.
D. An annual audit of the Club’s financial books shall be completed by an Auditor commissioned by the Executive Committee. This written report shall be submitted to the membership at the Annual Business Meeting.
E. The financial records shall be maintained at a location determined by the Executive Committee.
Article VI Elections
Section 1.
The Elections of Officers for the following year shall be held at the annual Business Meeting in March, and the newly elected officers will assume their duties beginning April 1.
Section 2.
The Nominating Committee shall consist of the Past President and two othermembers selected by the Executive Committee. This committee shall begin their search for nominees shortly after the January business meeting. A slate of nominations will be presented at the regular weekly meeting prior to the February business meeting.
At the February business meeting, that slate of nominations will be put into nomination. Nominations may also be made from the floor at that time. All nominees must have previously agreed to serve. Election of Officers will be held at the annual business meeting in March.
Article VII Meetings
Section 1
.A business meeting shall be held once each calendar month, November through March. The March meeting will be designated as the annual business meeting. The dates of the business meetings shall be determined in November by the Executive Board. Additional business meetings may be called by the President.
Section 2.
At any business meeting, a quorum shall consist of a minimum of two officers and twenty percent of dues paying members, that are currently living on site, in the park.
Section 3
.The meetings will be conducted in accordance with Robert’s Rules of Order.
Article VIII Voting
Section 1.
Matters of current business may be presented, discussed and voted on without previous notice. An affirmative vote by simple majority of the members present, shall constitute passage of any motion or resolution
Section 2.
All voting shall be done by voice vote, a show of hands or secret ballot at the discretion of the President.
Article IX AMENDMENTS
Section 1
.A proposed amendment to the by-laws must be made in writing, at least one business meeting before the meeting at which it is to be voted upon. A meeting to vote on any amendment shall take place only between January 1 and March 31.
Section 2.
An affirmative vote by two thirds of the members present shall be required to amend the bylaws of this club.
Article X Dissolution of club
Section 1.
In the event the Club is dissolved, the existing Club assets are to be distributed in a manner voted on by the members at a meeting conforming to Article VIII of these by-laws.
Approved by membership on February 9, 2013