Computer Club By-Laws (Approved
by membership on February 9, 2013)
ARTICLE I Club Organization
The name of the organization shall be known as
Paradise Computer Club.
Paradise Computer Club is an
organization of computer users and its purpose is to further common
interests in computing by providing residents with
computer training, hardware support, software support
and knowledge based input. The club motto is “Users helping Users”.
This Club shall be a non-profit organization.
A. Use of computer equipment will be limited to
qualified Paradise Computer Club members only.
B. Attendance at all Special Interest Groups (SIG) and
training sessions will be limited to Paradise Computer Club members
C. Copying of copyrighted software shall be prohibited.
A. Membership shall be limited to
residents of Paradise RV Resort, located in the city of Peoria, with the
mailing address of Sun City, AZ 85373.
B. Current members moving out of Paradise RV Park may
retain their membership until the end of their dues period.
C. An Honorary membership may be
bestowed on notable former members by the Executive Board and upon
approval of the membership.
Article II Dues and Assessments
A. Annual dues for the period of
October 1st to September 30th shall be proposed by the Executive
Committee and voted on by the membership during the Annual Business
Meeting in March.
B. Club business meetings and general meetings may be
attended and visited by interested persons without charge.
C. Assessments, if necessary, shall be voted on by the
Article III OFFICERS and their Duties
Club Officers shall consist of a President,
Vice-President, Past President, Secretary, and Treasurer.
A. President - shall be responsible for leading the
Executive Committee, presiding at Club meetings and directing the
activities of the Club.
B. Vice - President – shall preside in the absence of
the president and be responsible for adherence to the by-laws.
C. Past President –Shall chair the Nominating Committee
and assure the annual audit of the Club financial records is completed.
D. Secretary- shall take and present the minutes of all
Executive Board Meetings, complete necessary club
correspondence, and maintain Club historical documentation.
E.Treasurer – The Treasurer shall
receive all income and disburse all funds, keeping records of receipts
and disbursements and shall submit an oral report at the monthly
F. Officers Absence.
1. The temporary absence of an officer (sickness,
vacation, or necessary absence) may be filled with an interim officer
appointed by the President (or Vice-President in the absence of the
2. A permanent vacancy will be
filled for the remainder of the year, with an interim officer, appointed
by the Executive Committee.
3. In the event the Past President is no longer
available, the order of succession for the Past President position would
be Past Vice- President (if not the current President), Past Secretary,
then past Treasurer.
Article IV Committees
A. The EXECUTIVE COMMITTEE shall be
comprised of the Club Officers and the Chairpersons of Committees listed
in Article IV, Section 1, Article B. The
Executive Committee shall meet at least monthly,
November through March.
B. The Executive committee is
responsible for maintaining the following standing committees and
appointing the chairpersons of each:
1. Program Chairman
2. Membership chairman
4. SIG Coordinator
5. Communications Chairman
6. Technical Support
C. Additional Ad Hoc committees will be formed as
Article V Finance and Budget
A. The Club shall maintain an account at a local
B. All Club checks must be signed by the Treasurer or
C. Expenditures of up to $200 may be pre-authorized by a
majority of the Executive Committee. Expenditures exceeding $200 must be
approved by the members at a regular Club meeting.
D. An annual audit of the Club’s financial books shall
be completed by an Auditor commissioned by the Executive Committee. This
written report shall be submitted to the membership at the Annual
E. The financial records shall be maintained at a
location determined by the Executive Committee.
Article VI Elections
The Elections of Officers for the following year shall
be held at the annual Business Meeting in March, and the newly elected
officers will assume their duties beginning April 1.
The Nominating Committee shall consist of the Past
President and two othermembers selected by the Executive Committee. This
committee shall begin their search for nominees shortly after the
January business meeting. A slate of nominations will be presented at
the regular weekly meeting prior to the February business meeting.
At the February business meeting, that slate of
nominations will be put into nomination. Nominations may also be made
from the floor at that time. All nominees must have previously agreed to
serve. Election of Officers will be held at the annual business meeting
Article VII Meetings
A business meeting shall be held once each calendar
month, November through March. The March meeting will be designated as
the annual business meeting. The dates of the business meetings shall be
determined in November by the Executive Board. Additional business
meetings may be called by the President.
At any business meeting, a quorum shall consist of a
minimum of two officers and twenty percent of dues paying members, that
are currently living on site, in the park.
The meetings will be conducted in accordance with
Robert’s Rules of Order.
Article VIII Voting
Matters of current business may be presented, discussed
and voted on without previous notice. An affirmative vote by simple
majority of the members present, shall constitute passage of any motion
All voting shall be done by voice vote, a show of hands
or secret ballot at the discretion of the President.
Article IX AMENDMENTS
A proposed amendment to the by-laws
must be made in writing, at least one business meeting before the
meeting at which it is to be voted upon. A meeting to vote on any
amendment shall take place only between January 1 and March 31.
An affirmative vote by two thirds of the members present
shall be required to amend the bylaws of this club.
Article X Dissolution of club
In the event the Club is dissolved, the existing Club
assets are to be distributed in a manner voted on by the members at a
meeting conforming to Article VIII of these by-laws.
Approved by membership on February 9, 2013